2026 Minutes

WILDMORE PARISH COUNCIL

Minutes of the meeting of Wildmore Parish Council held on Monday 11th May 2026 in New York Village Hall.

Present:              Chairman:                        Cllr A Everard

Councillors:                      Cllr M A Jones, Cllr A Harrison, Cllr J Lawes, Cllr J Rowston,

Clerk:                                 Absent

Members of public:        1 members present       

Public Participation

No issued raised.

In the absence of the Clerk, Cllr Lawes took the notes.

32/26. Election of Chairman and Signature of Declaration of Acceptance of Office form

Resolved to elect Cllr Everard and he signed the Declaration of Acceptance.

33/26. Election of Vice Chairman and Signature of Declaration of Acceptance of Office form

Resolved to elect Cllr J Ronston

34/26. Chairman’s Remarks

Welcomed all and thanked Cllr Lawes for stepping in to take the notes in the Clerk’s unforeseen absence.

35/26. Apologies for absence and acceptance of any reasons given

Apologies were received from Cllr Laird and accepted.

36/26. To receive any declarations of interest in accordance with the requirements of the Localism Act 2011 and to consider any requests for dispensations

Cllr Harrison declared he may have interests with regards the allotments.

37/26. Notes of the last meetings held on 9th March 2026 to be approved as the minutes

Resolved the adopt the draft notes as the minutes and the Chair signed them.

38/26. Clerks report on matters outstanding

Not present.  Deferred.

39/26. Reports from outside bodies:

a) County Councillor S. Matthews – repeated items from the previous Annual Parish Meeting namely very happy that the LCC Balfour Beatty volunteer scheme was to be used to help clean the War Memorial prior to the parish council sourcing refurbishment work. Also that LCC councillors now had a local Community Fund to support local projects similar to ELDC councillors (about £3000 each).  There was a larger county fund for larger projects too.

b) District Councillor – apologies received for this meeting.

40/26. Financial Matters

a) Finance update

No update at this meeting. 

b) Payments to be approved

New York Lecture Hall Room hire £155.12

New York Lecture Hall Proportion of premium for building insurance cover £567.56

Savills 11/10/25 – 05/04/26 £630.00

Staffing Costs 10/03/26 – 11/05/26 £574.98

Resolved to pay these amounts.  Requested that the Clerk send out the Zurich insurance schedule to be reviewed.

c) Allotments

Cllr Harrison highlighted that some invoices had still not gone out and the drainage rates were incorrectly stated on some.  He advised he would prepare and share a table with the figures to see if we could get this corrected.

d) To consider insurance renewal from Zurich at a cost of £235.79

Resolved to pay this amount.  Requested that the Clerk send out the Zurich insurance schedule to be reviewed.

e) Banking Arrangements

Cllrs confirmed receipt of letters from Unity Trust Bank.

41/26. To receive an update on the village hall lease which expires December 2027

Chair advised that the payment in Minute 08/26 and application form had still not been received by them.  Clerk needs to advise why payment not made.

42/26. To consider options for the bus shelter

Two bus stops can have bus shelters.  Grants available for both. Chair circulated options for the shelters and those present indicated what might look suitable and further work will be done for a future meeting to consider.

43/26. To discuss and consider options for the war memorial

The Chair reported that the War Memorial will be cleaned by volunteers on 6th July 2026 and some materials needed to be obtained prior to that.  Village Hall to be made available if possible for toilet and hand washing facilities and perhaps the kitchen if necessary. Cllr Harrison will contact the Churchwarden about the planned work date.  After this the PC will get quotes for the masonry work and may need to consider how to clean names and ensure names are all on the memorial correctly.  

44/26. To receive an update on the future of New York Primary School

Horncastle Education Trust having some labour relations issues with some strikes due to workforce restructuring.  It is not known what this means for the New York site. 

45/26. Highways Matters

Cllrs noted the wooden barriers on Sandy Bank crossroads and Linghall Lane and would report on FixMyStreet.  Another issue was the car parking on the corner of Sandy Bank Road and Langrick Road which reduces visibility and not sure if blocking the footpath – Cllr Matthews would look into that. 

46/25. Correspondence

None

47/26. To agree an extra-ordinary meeting in June to sign off Annual Governance and Accountability Return

Resolved to meet on 15th June 2026 at 7.30pm.

48/25. Future Meeting Dates: 13th July 2026, 14th September 2026, 9th November 2026, 11th January 2027, 8th March 2027, 10th May 2027 (to include annual parish meeting)

Resolved to adopt these dates for ordinary meetings of the parish council and to make the hall bookings.

Meeting closed 8.55pm.