May 2025

36/25

Election of Chairman and Signature of Declaration of Acceptance of Office form

It was proposed by Cllr Harrison, seconded by Cllr Lawes and unanimously agreed and RESOLVED that Cllr Everard be elected as Chairman.

The declaration of office form was completed and signed by Cllr Everard.

37/25

Election of Vice Chairman and Signature of Declaration of Acceptance of Office form

It was proposed by Cllr Jones, seconded by Cllr Lawes and unanimously agreed and RESOLVED that Cllr Bargh be elected as Vice Chairman.

38/25

Chairman’s Remarks

None.

39/25

Apologies for absence and acceptance of any reasons given

None.

40/25

To receive any declarations of interest in accordance with the requirements of the Localism Act 2011 and to consider any requests for dispensations

None.

41/25

Notes of the last meetings held on 10th March 2025 to be approved as the minutes

Minutes of the meeting held on 10th March 2025 were circulated prior to the meeting.  It was RESOLVED that the minutes be accepted as a true and accurate record.  Cllr Everard signed the minutes.

42/25

Clerks report on matters outstanding

Contact has been made with Haltham Parish Council, and outstanding funds have been paid.

43/25

Reports from outside bodies:

a)

County Councillor

Cllr Matthews provided a report in the annual parish meeting which was held prior.

b)

District Councillor

Cllr Foster provided a report in the annual parish meeting meeting which was held prior.

44/25

Election of Committees (Personnel)

It was proposed by Cllr Everard that Cllr Lawes, Cllr Jones and Cllr Bargh form the personnel committee, seconded by Cllr Harrison and RESOLVED.

45/25

To receive and approve Insurance Proposal 1st June 2025 – 31st May 2026

It was confirmed that the insurance policy does contain legal cover.  It was proposed by Cllr Everard, seconded by Cllr Lawes and RESOLVED that the insurance proposal is approved.

46/25

Finance Matters

a)

Finance update

Councillors were provided with the account balances.

b)

Payments to be approved

It was RESOLVED that the following payments be approved.

c)

To reissue payment for cheques not received: Andy Jackson (Grass cutting) £225.00 and RBL (Wreath) £50.00

The clerk confirmed that payments for the above had not been received.  Councillors RESOLVED that the payments are to be reissued.

d)

To receive an online banking update

It was confirmed that signatories Cllr Harrison, Cllr Lawes and Cllr Everard now have access to online banking.

It was RESOLVED that online banking will now be used for payments.

47/25

To review the Asset Register

It was agreed that the review of the asset register will be deferred.

48/25

Annual Governance and Accountability Return

It was agreed that the approval of the Annual Governance and Accountability return will be deferred until the internal audit has been received.

49/25

To consider installing a bus shelter at the top of Dogdyke Road

It was noted that the item has been considered previously.  It was agreed that a site survey be completed and to look into grants available.

50/25

To receive an update of the History Board

It was agreed that applications for grants will be made to district councillors.

51/25

Highways Matters

There was nothing further to add.

52/25

Policies for review

a)

Financial Regulations

The financial regulations were proposed by Cllr Lawes, seconded by Cllr Harrison, all in approval and RESOLVED.

b)

Standing Orders

The standing orders were proposed by Cllr Lawes, seconded by Cllr Harrison, all in approval and RESOLVED.

53/25

Correspondence

Correspondence has been received by a resident with concerns of speeding within New York.

54/25

Future Meetings and Items for Consideration

• Lease for the village hall

It was agreed that an additional meeting will be held on 24th June to consider the AGAR.

The meeting was declared closed at 9.06pm.