Minutes
WILDMORE PARISH COUNCIL
Minutes of the Annual Meeting of Wildmore Parish Council held on Monday 9th May 2022 following the Annual Parish Meeting in New York Lecture Hall.
Present: Chairman Cllr A Everard
Cllr J Lawes Cllr P Bargh
Cllr A Harrison Cllr R Kirk
District Councillor: Cllr M Foster
County Councillor: Cllr T Ashton
Clerk: Mrs A Appleyard
There was one member of the public attending
1376. Election of Chairman
It was proposed by Cllr Bargh and seconded by Cllr Kirk that Cllr Everard be re-elected as Chairman for the forthcoming year. All in favour. Cllr Everard was duly elected.
1377. Signature of Declaration of Acceptance of Office Form by Newly Elected Chairman
Cllr Everard signed the Declaration of Acceptance of Office Form.
1378. Welcome by Chairman
Cllr Everard welcomed everyone to the meeting and thanked them for attending.
1379. To receive and approve apologies for absence
Apologies had been received from Cllr M Jones and Cllr M A Jones, both of whom were working. It was proposed by Cllr Kirk and seconded by Cllr Bargh that these be accepted. All in favour.
1380. To receive declaration of interest under the Council’s Code of Conduct related to business on the agenda and to consider any dispensations
There were no declarations of interest brought before the meeting.
1381. To receive and approve the minutes of the last meeting held on Monday 14th March 2022 for signature
The minutes of the meeting held on Monday 14th March 2002 had been circulated before the
meeting. It was proposed by Cllr Bargh and seconded by Cllr Lawes that the minutes be accepted as
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a true and accurate record. All in favour. Cllr Everard signed the minutes.
1382. To note any matters arising from the minutes not included on this agenda for report only
There were no matters arising from the previous meeting.
1383. Election of Vice-Chairman
It was proposed by Cllr Kirk and seconded by Cllr Lawes that Cllr Bargh be re-elected as Vice-Chairman for the forthcoming year. All in favour. Cllr Bargh was duly elected.
1384. Signature of Declaration of Acceptance of Office Form by the newly elected Vice-Chairman
Cllr Bargh signed the Declaration of Acceptance of Office Form.
1385. Election of Personnel Committee
Cllr Bargh, Cllr Lawes, and Cllr M Jones were re-elected as Personnel Committee.
1386. Election of Responsible Finance Officer
The clerk was re-elected as Responsible Finance Officer. This position is part of the clerk’s job so would not need to be elected each year.
1387. To receive the Internal Auditor’s report for consideration and to approve necessary actions
The annual internal audit had been carried out and several recommendations and observations had been made:
It was noted that only Cllr Everard’s register of interests are published on ELDC’s website. The clerk will ensure that all the other Councillor’s register of interests are updated and published. A link is also required from the Parish Council’s website to the page on the ELDC website.
There should be a separate column for S137 on the cash book even if it’s not used. Things like the poppy wreath can be put under this heading.
All staff should have a contract of employment. Cllr Everard will source a copy and forward to Cllr Bargh to give to the clerk.
The Council’s budget should be reviewed during the year and could be published on the website. A copy of the Insurance should also be on the website.
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The Internal and External Auditors pages from the AGAR should be published on the website. The clerk will ensure this is done.
The council should have a mid-term internal audit. The clerk will organise this for September/October.
Members of the public shouldn’t be named on minutes or agendas. The clerk will ensure that she just puts ‘a member of the public’ or ‘a resident’.
Annual Parish Meeting agendas and minutes should be on the website. The clerk thought that they were on, but she will check this out.
Agenda items should show more details and show financial payments made or to be approved. The clerk will ensure that this is done going forward.
An asset inspection record is required, the clerk will organise this by adding a column to the asset register.
The council’s email address should be generic and not in a staff members name. The clerk will organise to get this changed.
Council policies, terms of reference etc should be reviewed regularly. The clerk will look at this.
It is recommended that someone from the Council has website training. The clerk advised that the website is now more or less up to date.
1388. To approve the Annual Governance Statement for the year ending 31st March 2022
Cllr Everard read out the items on the Annual Governance Statement. It was proposed by Cllr Lawes and seconded by Cllr Bargh that the Annual Governance Statement be approved. All in favour. The Chairman and the clerk both signed the document.
1389. To approve the Financial Statement for the year ending 31st March 2022
It was proposed by Cllr Lawes and seconded by Cllr Bargh that the Financial Statement for the year ending 31st March 2022 be approved. All in favour. The Chairman and the clerk both signed the document.
1390. To approve the Certificate of Exemption for the year ending 31st March 2022
It was proposed by Cllr Harrison and seconded by Cllr Bargh that the Certificate of Exemption be approved. All in favour. The Chairman and the clerk both signed the document.
1391. To receive and approve Insurance proposal 1st June 2022 to 31st May 2023
The following options had been received from Zurich Municipal: 1 Year - £189.80, 3 Year - £186.88
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and 5 Year - £184.02. It was proposed by Cllr Everard and seconded by Cllr Harrison that the council take out the 5-year plan at a cost of £184.02 per annum. All in favour. The clerk will sort this out.
1392. Financial Update and Authorisation of Payments – To authorise outstanding payments
General Account
Opening Balance £5709.92
Paid in since last meeting
East Lindsey District Council Precept £6700.00
Cheques presented for Payment
New York Lecture Hall Room Hire £ 72.00
New York Lecture Hall Grant £ 500.00
Citizens Advice Bureau Donation £ 100.00
Andy Jackson Grass Cutting £ 267.00
Victoria Clark Internal Audit Fee £ 100.00
Woodco Office Ltd Printer Ink £ 81.19
LALC Annual Subscription £ 161.49
H M Revenue & Customs PAYE £ 64.20
A Appleyard Salary £ 257.08
New York Lecture Hall Hall Insurance £ 435.00
Sprint Signs Hall Sign £ 748.80
A Everard Newsletter Printing £ 68.06
Closing Balance £9555.10
Allotment Account
Opening Balance £2636.99
Cheques presented for Payment
Tumby Estate No 1 Account Allotment Rent £ 155.00
Savills (UK) Ltd Allotment Rent £ 630.00
Haltham Parish Meeting Allotment Rent £ 170.00
Closing Balance £1681.99
It was proposed by Cllr Harrison and seconded by Cllr Kirk that the above accounts be authorised. All in favour. Cheques were signed at the end of this meeting.
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Cllr Everard will look at the possibility of using online banking for the Parish Council.
1393. Correspondence
Correspondence had been circulated prior to the meeting. This included the LALC E -Newsletters,
LALC News and regular updates from LALC and NALC.
1394. Planning – To comment and receive updates on outstanding planning applications
S/207/00538/22 – Houghbridge House, Langrick Road, New York, Lincoln, LN4 4YP – Erection of an agricultural storage building for machinery - Support
EC/207/00495/21 – Chapelry Farm, Langrick Road, New York, LN4 4XH – Siting and storage of a vehicle on land – This matter continues to be fully investigated by the Enforcement Team from ELDC to establish if a breach of planning legislation has taken place.
1395. To receive an update on the progress of the Community Broadband Scheme
A newsletter has been circulated to all households within the Parish asking for their views on the need for the Community Broadband Scheme. Any responses will be noted to see what interest there is.
1396. To receive an update on the progress of both the Flagpole and the Village Hall Sign
Both the Village Hall Sign and the Flagpole have now been erected at the village hall. The grant from the Village Hall Managers will be requested to cover the cost.
1397. To receive an update from the Jubilee Working Party on the Queen’s Jubilee Celebrations
The celebrations are to be held on Thursday 2nd June to coincide with the bike night. There will be competitions, live music, food, road-run of vintage vehicles and the lighting of a beacon.
The school will be giving out mugs to all children on Friday 27th May at joint celebrations being held with Frithville school.
Cllr Bargh asked Cllr Everard if he could forward a copy of the Jubilee newsletter to him so that he can send it out to all parents.
1398. To discuss any other parish matters that require any urgent or immediate consideration, such as, Police/Crime, Development, Education, Health, Highways, District and County Council, Training Items.
A thanksgiving service for the Jubilee is to be held at Langrick Church at 10.45am on Sunday 5th June.
Rev Clive led Easter Services at the School.
Cllr Bargh advised that a new sign will soon be going up at the school on the posts along the fence.
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1399. Future Meetings and Items for Consideration.
The next meeting is scheduled for Monday 11th July 2022 at 7.30pm in New York Lecture Hall.
There being no further business the meeting closed at 8.50pm.
Signed: Date:
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