July 2025

Public Participation

It was noted that parishioners are finding when meetings are taking place difficult to find.  It was felt that the best way forward was to add future meeting dates to the website.

61/25

Chairman’s Remarks

Thanks were given for all those attending.

62/25

Apologies for absence and acceptance of any reasons given

Apologies of absence were received from Cllr Bargh.

63/25

To receive any declarations of interest in accordance with the requirements of the Localism Act 2011 and to consider any requests for dispensations

None.

64/25

Notes of the last meetings held on 12th May 2025 and 24th June 2025 to be approved as the minutes

Deferred.

65/25

Clerks report on matters outstanding

Haltham Parish Council were paid too much for the rent, £40 will be deducted from the next invoice.

66/25

Reports from outside bodies:

a)

County Councillor

Cllr Matthews was unable to attend the meeting, but it was confirmed that he is aware of the traffic issues within New York.

b)

District Councillor

The district councillors were unable to attend the meeting.

67/25

Finance Matters

a)

Finance update

Councillors were provided with the account balances.  As of 30th June, the main account has £15,888.20, but with payments being issued this will be brought down to £14,443.02.  The allotment account has £76.28.

b)

Payments to be approved

It was RESOLVED that the following payments be approved.

c)

To consider and review banking arrangements

It was RESOLVED that Lloyds bank accounts are to be closed and to move over to Unity Bank.  There will be 3 signatories, which include Cllr Everard, Cllr Harrison and Cllr Lawes, all of which have completed the application and can be submitted by the clerk.

d)

To sign ICO Direct Debit Mandate

It was RESOLVED to set up a direct debit mandate for ICO, forms have been signed by Cllr Everard and Cllr Harrison.

e)

To consider cost of a .gov email address

Deferred.

f)

To consider Elan City Warranty Extension

It was agreed that a warranty extension would not be purchased.

68/25

Planning Matters

a)

Planning Permission - First floor extension to existing dwelling to provide additional living accommodation and the erection of a detached double garage. 

LOCATION: Dodge Cottage, Mill Lane, New York, Lincolnshire, LN4 4XQ

There were no objections.

69/25

To receive an update on Tenby Lodge

There has been no further correspondence.

It was noted that some of the verges are not being cut.  Cllr Everard agreed to investigate with LCC highways and Cllr Matthews as to the reasons.

Cllr Everard attended the LALC conference and LCC highways were present, Cllr Everard took the opportunity to speak with highways about the issues in New York.

70/25

To consider the lease renewal for the village hall

The lease renewal is due in 2027 and a decision will be needed as to if the parish council should take out the lease again.  It was agreed that before a decision is made that Cllr Everard will speak with a village hall advisor at ACER for further advice.

71/25

To consider the installation of a bus shelter

It has been raised by parishioners that they would like a bus stop but there are concerns as to where it is currently located.  It was agreed that the Clerk will contact LCC highways for the best position.

72/25

To receive feedback from neighbouring councils cluster meeting

The cluster meeting took place on the 7th July.  Discussions took place on speeding, joint procurement, emergency planning with some larger town and parish council leading and cascading out to smaller parish councils.  Another meeting will be arranged in January 2026.  Tumby and Mareham Le Fen Parish Councils did not attend.

Cllr Everard attended the national grid consultation and it was noted that the pylons will go through Frithville and Gypsey Bridge, consultations are open until 6th August.

73/25

Highways Matters

a)

To consider the SID report

Report attached as appendix A.

It was noted that a significant higher number of those going southbound who are going above the speed limit.

It has been agreed that a speed device is to be purchased and requested that Cllr Jones provide data for the times of day that the majority of speeding is taking place.  Cllr Jones confirmed that it is between 4 and 5am in the morning but will produce an hourly breakdown.  Once all data has been seen by the parish council it was agreed it would be submitted to Cllr Matthews.  Cllr Matthews is in the process of seeing if the mobile camera could be in random positions.

It was requested that the clerk contact parish councils within the cluster to see if a bulk order can be placed for speed devices to reduce the costs.

74/25

Correspondence

None.

75/25

Arrangements for the Clerks appraisal

Cllr Bargh and Cllr Lawes will arrange a date with the clerk.

76/25

Future Meetings and Items for Consideration

The next meeting date is 8th September 2025.

Agenda items:

• Website update
• Update from check list of internal auditor
• Joint funding
•  

The meeting was declared closed at 9.08pm.